Neeko1988:
Sorry to ask another question on this but just so i completely understand.
To make it simpler for me, if i started office work at 9 and then needed to drive at 1 could i put my card in and press no on the manual entry screen and the record the other work on a tacho roll?
Then say i drive again two days later i could do the same again, i dont need to put any manual entries at all on the VU tacho along as im recording other work on tacho roll?
Ive watched some videos on you tube on manual entries and i think if i was driving every day it would be easy to do manual entries on the VU but i dont understand how to do them when the shifts are days maybe weeks apart.
Sorry for the questions but i just want to make sure i get it 100% clear.
I would say no, in your example the time from 09:00 to 13:00 should be manually recorded on the driver card, the regulations require you to put manual entries onto your driver card for shifts in-scope of EU regulations, apart from that if you’re using a type 2 tachograph the likelihood is that you would be recording rest on your driver card when you was actually working, in spite of you writing manual entries on paper this is still illegal and won’t look good to the DVSA, especially as you’ve only just got an operators licence, much better to learn to do the job right imo
For clarity: you’re only required to put manual entries onto the driver card for days that you drive in-scope of EU regulations.
By the way, not putting manual entries onto the driver card carries a possible immediate prohibition and £200 fixed penalty, I’m not saying that’s what would happen if you was stopped but it is a possibility (Page 145 - Enforcement Sanctions Policy)
Manual entries may seem hard but once you’ve done it once or twice you’ll realise how easy it is, and apart from anything else it will save you having to keep paper records for 12 months, any legally required printouts you do on days that you’re in-scope of EU regulations must be kept in chronological order for 12 months, if the records are being used to track the working time they have to be kept for a minimum of 24 months.
If you let us know what make and type of tachographs you use someone will be able to tell you how to do the manual entries, alternatively if you have drivers for the five vehicles on the operators licence you could ask one of them to run through the procedure with you.