Been told not to do 'unnecessary' manual entries

Capitals my edit…

From the Gov.uk website :-

Ensure that their driver card is inserted into the correct slot (driver in slot 1, second driver in slot 2 from the moment they take over the vehicle, and that it is ready for use, before the vehicle is moved
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Ensure that ALL duties conducted since the driver card was last removed from a tachograph are manually entered onto the card record, using the manual entry facility on the tachograph

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