I have just been advised that ALL hours of my life have to be accounted for… When I finish my shift at 6pm I eject my card and put it in my pocket…At 7am the next morning I put the card back in…Manual entry…NO In the UK …Yes, and thats it…Time to drive…
Now that it has come to my attention Im not sure what steps to take now…Do I drive to my local vosa office and explain my ignorance ( what will they do ■■ ) Or do I loose the card and get a replacement ■■?
Bloody rules…
Don’t worry about it. Just do manual entries from now on for your actual finish/start times.
Do what your legally ment to do. Otherwise pack up and go KFC etc… It’s a simple thing to do if you can be bothered which is where the drivers let themselves down.
You in to do a job so learn how to do it right after all if the brain surgeon says ah we have a bit left over just bin it you be pretty well annoyed that he gets away with it.
Im not getting it. Why do you have to do manual entries for start/finish times??
toshtwentythree:
I have just been advised that ALL hours of my life have to be accounted for… When I finish my shift at 6pm I eject my card and put it in my pocket…At 7am the next morning I put the card back in…Manual entry…NO In the UK …Yes, and thats it…Time to drive…
Now that it has come to my attention Im not sure what steps to take now…
Must be missing something? This is what I do.
Turn up at yard, straight to truck, card in. Asks if on rest till now, yes, begin UK - yes. Ready to drive.
End of shift, hand all paperwork in etc. back to truck, card onto rest- eject - go home!
Don’t need to do any manual entry ?
toshtwentythree:
I have just been advised that ALL hours of my life have to be accounted for… When I finish my shift at 6pm I eject my card and put it in my pocket…At 7am the next morning I put the card back in…Manual entry…NO In the UK …Yes, and thats it…Time to drive…
Now that it has come to my attention Im not sure what steps to take now…Do I drive to my local vosa office and explain my ignorance ( what will they do ■■ ) Or do I loose the card and get a replacement ■■?Bloody rules…
If you’re using a type 1 digital tachograph and you put your card in at the very start of the shift at 07:00 and eject the card at the very end of the shift at 18:00 there’s no need to do manual entries.
If you’re using a type 2 digital tachograph I would advise you to manually enter your rest period otherwise there’s a risk that it could be recorded as other work, several people have found this to be the case.
edit: I’m surprised if you’re not showing a few minutes other work for vehicle checks.
As soon as I put the card in and everything is ok then i do the checks…I allow 15 mins to go through the truck with a fine tooth comb, after that its time for the forkees to do their bit and start loading me…
I would like to come clean with vosa but im afraid of the condemnation and a multitude of fines…
Still don’t get what you mean, exactly what do you think your missing ?
I was told on the cpc course that it is advisable to do manual entry for a number of reasons. The one that stuck in my mind was that you show a decent period of time for paperwork and vehicle checks should you get tugged by vosa. If you turn up at the truck stick card in and do a quick check it may go against you if vosa tug you and find faults that should have been picked up before driving.
Thats why you put your card in straight away…And with it on other work…Do your vehicle checks for 10/15mins…You will not get done for doing it that way…
It all depends
A. Where do you get your keys etc from.
B. Does your time sheet / clock card match your tacho?
As grommet mentioned I was advised the same on cpc, vosa like 15 minutes before you start as vehicle checks and 15 minutes after driving for keys etc., where it says manual entry no use the up/down arrow keys to get yes then input times.
dave_890:
As grommet mentioned I was advised the same on cpc, vosa like 15 minutes before you start as vehicle checks and 15 minutes after driving for keys etc., where it says manual entry no use the up/down arrow keys to get yes then input times.
15min is not a legal requirement though it’s just bounded around that’s what dvsa want.
15min is not a legal requirement though it’s just bounded around that’s what dvsa want.
Absolutely. If you’ve got an artic and you’ve never seen any of it before, 15 minutes is probably not far off if you do it properly. But if it’s eg a 15 tonne rigid that you drive all day, every day, I don’t know what you’re going to do after 5 minutes.
What is important is that the vehicle is checked, properly. And that the time involved is correctly recorded. The easy way has to be to slip the tacho card in and leave it on “other work”. But, if like me you need a cuppa before going anywhere, stick it on break once you’ve done the checks and gone for tea. Under analysis it’s blatantly obvious what has been going on and is no problem.
VOSA will get upset if there’s no “other work” before driving. You have either not checked the vehicle or not recorded the “other work”. No way out of that one.
Pete 
I’d be dubious if I was a vosa chap and the vehicle checks were mostly manual entries. Anyone could just put 15 as entry and drive off.
Not that it’s much different if card in you can sit there for 15 doing nothing then drive away but looks better.
My job easy to get more than 15 as my load is normally on but not secured. It’s up to me to do that so very rare I have less than 30 other work by time I’ve done checks and strapped everything up, go find delivery notes etc.
End of day we have to open both curtains and unstrap any return loads so that’s another easy 10-15.
That’s why I find it best to put card in very first thing and remove it very last thing, no messing with manual entries which on my Stonebridge is a pain. Siemens much much easier. Hope my new truck has one rather than Stonebridge when I get it in a few months
I’m still unsure what OP thinks he’s missed recording and why he’s under impression Vosa will crucify him?
Not really sure why it’s so hard for
Some off you to understand or why there are so many different answers!
Say you are due to start out driving at 7 am put card in at 0645 and put it on other work. This shows you’ve had 15 minute checks before setting out on your drive at 7. When finishing your shift at night put it on rest and then eject the card. Next morning when inserting your card it will show that you’ve been off duty and on rest until you arrive for work the Next day and insert you card. Again then simply put it on other work for 15 mins prior to driving off. This way not only are your daily checks covered but also your nightly rest period is shown as your tacho is showing rest.
Somebody has said to put it on other work for 15 mins then on rest! Why when the truck hasn’t even moved yet , what exactly will this achieve!?!?!
Sorry but I’m really not sure why this is so hard for some of you to understand.
In response to the ops point where he has been told he needs to account for pretty much all his hours then they are, to a point correct.
Example if you stop the truck at night then it automatically sets to other work. If you then simple eject the card how do VOSA know when you’ve actually stopped working?
Come on guys it’s not rocket science you should really know this stuff before setting foot in a truck!
Ahh, Now that clears that up…Thanks to everyone who replied …From now on I will put in on break/rest before I press eject so that when I insert the card the next day it will show rest/break from the previous day before I do my checks, then onto other work for my 15 min checks.
Its not that i dont know , Its just that there is a grey area…When someone states that ALL hours have to be accounted for I panicked because I like to do everything I can to keep within the law … Ive been lucky and have never met anyone from vosa and I dont want to anytime soon… I had visions of vosa giving me a fine of £100 per infringement… So I can sleep soundly now…Cheers guys…
You don’t need to select rest before you eject the card, it’s pointless nothing is recorded on the card when it’s out.
When you next insert the card you make a manual entry to record what’s happened since you ejected.
If you answer “no” to manual entries? It will record it as rest or maybe ? For unknown activity, which is fine if you’ve not done any other work.
1968kg:
You don’t need to select rest before you eject the card, it’s pointless nothing is recorded on the card when it’s out.
When you next insert the card you make a manual entry to record what’s happened since you ejected.
If you answer “no” to manual entries? It will record it as rest or maybe ? For unknown activity, which is fine if you’ve not done any other work.
For gods sake here we go again!!
If you select rest before you eject the card when you insert it the following morning it will show you as rest from say 1700 the day before to say 0700 the next day when you insert the card. All you have to do then is press ok and that’s it. No need then to go through the manual entry procedure. How hard is that for you to understand it really is very simple!
Oh and when you have pressed yes to that it WILL register on the card that you have had x amount of hrs on rest.
On another point even if it didnt register on your card it would on the tacho machine itself with the data lasting 12 months and if anything happend VOSA would be checking that machine with a fine tooth comb so i don’t think your advise here to the op is very helpful.
How hard is it for you to understand that selecting rest first makes no difference?