This ‘small company’ has by the sound of it more than just one vehicle, needs a ‘board’ of directors to run it, yet is likely going to whinge about lashing out a couple of hundred quid for a card reader. They seem more interested in finding a way not to do something than just covering their arses. Strange lot. If they are genuinely that tight and you have to make a case for what is such a piffling expenditure in the grand scheme of things, then you’ll have a hard job getting your own way of running the transport as the nominated TM.